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ERP for batch manufacturers

Know where every lot went. In one click.

The ERP for batch makers: stock, purchasing, production and sales in one system, plus an AI that drafts the paperwork. You confirm.

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From $249 a month · unlimited users · one price for the whole company

Stock › Lots › RM-0412 Sample data

Recall: forward trace from a raw-material lot

Select a raw-material lot to see everything it touched.

Lot trace on sample data Raw-material lots feed production batches, which make finished lots, which ship to customers. Select a lot to highlight everything connected to it. Raw-material lots Production batches Finished lots Shipped to RM-0412Coconut oil, refinedRECALLRM-0388Shea butterRM-0420Vitamin EB-2210Body butter - 400 kgB-2214Lip balm - 160 kgB-2219Hand cream - 120 kgFG-5531Body butter 8 ozFG-5532Body butter 16 ozFG-5540Lip balm 4 gFG-5547Hand cream 3 ozSO-1180Retailer ASO-1184Distributor BSO-1191Customer CSO-1203Customer DSO-1207Customer E

Raw-material lots

Production batches

  • B-2210Body butter - 400 kg
  • B-2214Lip balm - 160 kg
  • B-2219Hand cream - 120 kg

Finished lots

Shipped to

  • SO-1180Retailer A
  • SO-1184Distributor B
  • SO-1191Customer C
  • SO-1203Customer D
  • SO-1207Customer E

Sample excerpt: batch B-2210 has six ingredients, two are shown.

RM-0412 reached 2 batches · 3 finished lots · 4 customers

Answered from the movement ledger
Movement ledger RM-0412 Append-only Sample data
DateTypeQtyRef
Sep 02Receipt+400 kgPO-0087
Sep 09Production−120 kgB-2210
Sep 11Production−40 kgB-2214
Sep 16Adjustment−10 kgCount

Rows are never edited. A correction is a new row.

Facts about the product and its price list. None of these is a customer metric.

Photograph the invoice. Approve the draft.

No re-typing. The AI reads an invoice, an email or a typed order and drafts the purchase, bill or stock move, with the source of every line. Nothing posts until you confirm, and it follows the same rules as typing it in yourself.

Replay of a sample session

01A photo, a file or words

Snap the invoice or forward the email.

02The AI drafts the receipt

A draft built from the invoice, with the source of every line.

Receive by billPending
Supplier
Sample Supplier Co.
Order
PO-0087
Matched
Invoice
20417 · $3,528.00
Coconut oil, refined · 400 kg × 4.121,648.00Item matchedMAT-COCONUT
Shea butter · 200 kg × 9.401,880.00Item matchedMAT-SHEA

Source: Coconut oil, refined 400 kg 4.12 1,648.00

03You see what will happen

In plain words, before anything is saved.

Posts under the same rules and checks as typing it in yourself.

04Posted and logged

Two receipts and one linked bill. Every step is recorded.

Movement ledger · append-only

Receipt · RM-0412 Coconut oil, refined+400 kg
PO-0087 · new ledger row
Receipt · RM-0388 Shea butter+200 kg
PO-0087 · new ledger row
Supplier bill 20417$3,528.00
Linked to PO-0087
  • Invoice read, draft created
  • Confirmed by you
  • Receipts and bill posted

Posted. To reverse it, open Purchasing, reverse the receipts and delete the bill.

See it in the ledger

Replay · sample session Inputs read 1 Lines extracted 2 Lines matched 2 Actions posted 1 Undone 0 Sample data

  • It proposes. It never posts. Every action starts as a draft in the AI inbox.

  • Same rules as typing it in. A confirmed draft passes the same checks.

  • Logged, and undoable where it can be. The ones that cannot say so before you confirm.

  • Spend has a ceiling. AI usage is capped by a monthly budget you set per company.

43 kinds of action, from supplier bills to formulas and customer orders. Questions about your own data (stock, expiry, margin, lot trace) are answered from your records, and are in the base price.

See what you have, what to buy and what each order earns.

One ledger underneath, four views on top. Every panel below runs on sample data, so move the controls.

Explain every number on hand, to the day.

On-hand stock is built from a ledger that can only be added to. Rebuild any quantity as of any date, and trace a lot to its customers or back to its supplier.

  • The lot that expires first is picked first. A quarantined lot is never picked automatically.
  • A recall report lists the customer orders affected and the lots still on your shelves. It is in the base.
  • Corrections are new rows. Nothing is edited or deleted, so the history always adds up.

Try it. Drag the date slider, then append a correction row.

In your plan. The ledger, lots, the recall report and as-of-date stock are in the base.

Warehouse › Stock › RM-0412Sample data

Coconut oil, refined

Lot RM-0412 · Main warehouse

230kg on hand

As of2026-09-20

DateTypeQtyRef
2026-09-02Receipt+400 kgPO-0087
2026-09-09Production−120 kgB-2210
2026-09-11Production−40 kgB-2214
2026-09-16Adjustment−10 kgCount
Rows are never edited. A correction is a new row.

Buy only what the batch needs.

Set a batch size and every ingredient rescales. Whatever you are short of becomes a draft purchase order, rounded to the pack size.

  • Formulas with yield, scrap, versions and substitutes. Under-yield and losses are recorded, not hidden.
  • A production order reserves materials, consumes them by lot and links every finished lot to the raw lots it came from.
  • Purchasing rules: minimum order and pack size, approval above an amount, and matching of order, receipt and bill.
  • Shortage planning: demand plus minimum stock, minus what is on hand, minus what is already on order.

Try it. Drag the batch size and watch the shortage turn into a draft purchase order.

In your plan. Purchasing and the recall report are in the base. Formula-based production is +$299.

Production › New order › Body butterSample data

Body butter · formula v3

Sample formula · percentages add up to 100

800kg
Ingredient%NeedOn handStatus
Shea butter38.0304.0900OK
Coconut oil, refined30.0240.0230Short 10.0
Sweet almond oil20.0160.0120Short 40.0
Beeswax8.064.045Short 19.0
Vitamin E1.512.040OK
Fragrance2.520.030OK
Total100.0800.0kg · on hand counts every lot
Expected output at the formula's 98% yield784 kg
Shortage to draft purchase orderDraft
  • Coconut oil, refinedbuy 25 kgShort 10.0 kg · 1 pack of 25 kg
  • Sweet almond oilbuy 50 kgShort 40.0 kg · 2 packs of 25 kg
  • Beeswaxbuy 20 kgShort 19.0 kg · 2 packs of 10 kg

Promise a ship date you can keep. See the margin on every line.

Every line is sourced from stock, made, bought, or sent to a processor. Activate the order and the reservations, production orders and purchase orders are created in one step.

  • Quote to invoice and return in one flow, with a credit limit per customer: warn, require approval, or block.
  • Subcontracting. Your materials go to a processor, its rates are applied, its bill is reconciled and losses are recorded with a responsible party.
  • Margin on every line of every order.

Try it. Use the steppers to move quantity between stock, buying and making.

In your plan. Orders, invoices, margin and credit limits are in the base. Subcontracting is +$169.

Sales › Orders › SO-0142Sample data

Order SO-0142 · Retailer A

Draft · 2 lines · USD

Product

Body butter 8 oz

FG-BB-8 · made of 6 materials · recipe

600 pcsUSD 4.20Margin 41.2%
In stock 200 pcsMake 400 pcs
Resale

Hand cream 3 oz

FG-HC-3

100 pcsUSD 6.50Margin 38.5%
In stock 100 pcs
Sourcing for line 1 · Body butter 8 oz (600 pcs)This line is sourced

From stock

200
ships from Main warehouse

Buy finished

0
from a supplier

Produce

400

the rest, in-house or at a processor

On activation, in one step

  • Reserves 200 pcs from stock
  • Creates a production order for 400 pcs

Your own forms. Your own books.

Documents come out in the layout you already use. Accounting is connected, not replaced.

  • Invoices, quotes, bills of lading and packing slips are generated as spreadsheet (.xlsx) files in your layout, stored, and attached to the record.
  • QuickBooks is the first accounting connection. Invoices and orders go out, payments and the balance sheet come back, and every exchange sits in a log with a retry button. Live QuickBooks companies follow Intuit's review of the app; today it runs against the QuickBooks sandbox.
  • An open API. What you see on screen, you can read through the same API our own interface uses. Reading is in the base; writing is a $99 module.

Try it. Press Retry on the warning row of the exchange log.

In your plan. Documents, the QuickBooks connection (sandbox today, live after Intuit’s review) and the read API are in the base. Writing through the API is +$99.

Orders › SO-0142 › DocumentsSample data
  • XLSXCustomer invoice INV-0231Spreadsheet · your layoutAttached
  • XLSXQuote Q-0118Spreadsheet · your layoutAttached
  • XLSXBill of lading BOL-0097Spreadsheet · your layoutAttached
  • PDFPDF outputThe same documents as PDFIn progress

QuickBooks · exchange log

Sandbox connection · sample data

TimeEventStatusRecordsDetailsAction
09:00Scheduled syncSuccess42Pulled 42 invoices
10:30Manual syncWarning31 invoice not pushed: customer not found in QuickBooks
11:00Scheduled syncSuccess18Pulled 18 purchase orders

Every exchange is logged. A warning can be retried from here.

Big-company controls, ten-person setup.

  • Purchase approval above an amount; nobody approves their own order
  • Three-way matching of order, receipt and bill, with the reason for a difference
  • Credit limits per customer: warn, require approval or block
  • Roles and a log of what people and the AI did, and when
  • Landed cost: freight and duties spread into product cost
  • As-of-date stock you can rebuild and explain

Made for makers who work from formulas and batches.

Five industries, one way of working: a formula, a batch, a lot, and a recall you can answer.

Book a demo on your product

  • Specialty food

    Earliest-expiry stock first, a quarantine shelf, and a trace from ingredient to customer.

  • Chemicals & compounds

    Formulas in percent that rescale to any batch, with outside processors reconciled.

  • Cosmetics

    Formula versions and substitutes, and a recall report that names the customer orders.

  • Pet food

    Ingredient lots, batch sizing, and losses recorded with a cause, not written off.

  • Supplements

    Lot-tracked raw materials with expiry dates, and stock you can rebuild as of any date.

One price for the whole team. $249 to start, $999 at most.

No charge per user, order or warehouse. Lots and the recall report are always in the base. Switch on only the modules you use and watch the total.

Build your monthly price

BASECore, lots, recall reportStock, purchasing, sales, invoices, a read API and AI questions about your data. Unlimited users, warehouses and orders.$249

Coming

$708per month
per company

Whatever you switch on, the monthly bill stops at $999.

Ceiling $999Base $249Production +$299Subcontracting +$169AI assistant +$160Write API +$99Your plan $708Customer portal +$189Industry pack +$99Ceiling $999Base$249Production+$299Subcontracting+$169AI assistant+$160Write API+$99Your plan$708Customer portal+$189Industry pack+$99
Outline: everything on sale today, $976. Dashed line: the $999 ceiling.
Book a demo with this plan Your selection is added to the request. No payment, no trial.
per month Book a demo with this plan
  • Public prices
  • Lots and the recall report always in the base
  • No charge per user, order or warehouse
  • No annual lock-in

List prices in USD, per month, per company, as of October 2026. Everything available today comes to $976; the $999 cap is the ceiling as modules are added. The only usage cap is the monthly AI budget, set per company.

Straight answers.

Anything else? Ask on the demo call, or write to us from the Contact page.

What does it cost?

The base is from $249 a month per company. It includes lots and the recall report, customer invoices, a read API and AI questions about your data, with unlimited users, warehouses and orders. Modules go on top: formula-based production +$299, subcontracting +$169, AI assistant +$160, write API +$99. Everything available today comes to $976.

Customer portal and CRM (+$189) and industry packs (+$99) are not on sale yet. As modules are added, the monthly bill stops at $999. Prices are public and in USD, you can add modules later, and there is no annual lock-in. Build your own price.

Who is it for?

Makers who work from formulas and batches, typically with 5 to 49 people: specialty food, chemicals and compounds, cosmetics, supplements and pet food. If you make things from a formula and need to know exactly which lot went where, it is built for you.

Does the AI post things on its own?

No. The AI proposes a draft. You see a plain-language preview of what will happen and confirm. A confirmed action goes through the same checks as manual entry and lands in a log of who did what and when. AI spend is capped by a monthly budget you set per company.

Can I undo an AI action?

Most of them, in one click from the AI inbox. A few cannot be reversed by the AI, such as receiving stock against a supplier bill, which books the receipts, the bill and sometimes the closing of the order in one go. For those, the inbox says so before you confirm and tells you where to reverse it: in Purchasing.

Does it replace my accounting software?

No. There is no general ledger, on purpose. ainventry connects to your accounting: QuickBooks is the first connection, with invoices and orders going out and payments and the balance sheet read back. Connecting live QuickBooks companies follows Intuit's review of the app, so today it runs against the QuickBooks sandbox. Read about the QuickBooks integration.

What is not in the product yet?

Not yet: labour and overhead in product cost, capacity-based production scheduling, scanning and labels, demand forecasting, multi-level formulas and US sales tax. In progress: the customer portal and CRM, PDF document output, and live QuickBooks companies. Planned: industry packs and work centres.

How is my data protected?

All traffic is encrypted with TLS 1.2 or higher, and sensitive data is encrypted at rest. Every record is scoped to your organisation, so another company can never see or find your records. Passwords are stored as salted PBKDF2-SHA256 hashes, access is role-based, and API tokens are scoped and can be revoked at any time. The database is backed up automatically every day.

Not yet: multi-factor authentication is on the roadmap, there is no SOC 2 Type II certification, and no independent penetration test has been completed. Details are on the Security page, the Privacy policy and the list of subprocessors.

See it on your own scenario.

Tell us about your business. We can show the product on a call, or record a short video if that is easier.

  1. Tell us what you make and how big the team is.
  2. We show a recall trace, a batch and an order on a scenario close to yours.
  3. Prices stay as published: from $249 a month, never over $999.

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